Internship Process
The internship process has three stages: preparation before the internship, work during the internship and submission after the internship. Each stage is explained below in order.
The internship process has three stages: preparation before the internship, work during the internship and submission after the internship. Each stage is explained below in order.
Before the Internship
Complete all of the steps below before your internship starts. Otherwise, your insurance will not begin and you cannot start the internship.
These steps begin after you have found an internship position yourself; the department does not place students directly.
1. Choose an Eligible Internship (Duration, Type, Period)
Before you start looking for an internship, you need to know the conditions it must meet to be accepted:
- An internship must last at least 15 workdays to be accepted.
- A total of 40 workdays of internship is required for graduation. The only type requirement is that at least 15 workdays must be Production Internship. The remaining days carry no type restriction; they may be completed as General IE Internship or as further Production Internship.
- The internship type is determined before the internship begins, and the report is prepared accordingly. If you are unsure of your internship type, you may consult the internship assistants; final approval rests with the internship coordinator.
- The workplace, department and internship type cannot be changed during the internship, so choose correctly from the start.
2. Compulsory Internship Letter
If the company requests it, you may need to provide a Compulsory Internship Letter. Turkish and English versions are available:
3. Insurance and Government Contribution (EK-1)
By law, all interns are insured by Boğaziçi University against occupational accidents and occupational diseases during the internship. Your insurance registration is made with the EK-1; if the company claims a government contribution towards your internship pay, the same form covers that process as well.
- Download and complete the EK-1, and have it signed by the employer.
- Send the completed form by email to the internship coordinator: Prof. Dr. Refik Güllü — refik.gullu@bogazici.edu.tr
- The department approves the form and forwards it to Accounting Affairs, and your insurance premium procedure is started.
- Accounting Affairs sends you the insurance start confirmation by email. You may start the internship once this confirmation has arrived.
During the Internship
The points below are worth following during the internship. They are our recommendations; if you follow them, both the internship and the report that follows become much easier. For the binding requirements, see the Rules page.
1. Fill In the Timetable Every Day
Completing the internship timetable, a required part of the report, every day is much easier than filling it in all at once later.
- One row for each workday (Monday–Saturday)
- 4 columns: Day · Work Accomplished · Page Nr. · Working Hours
- Write the date range at the top of each weekly page.
- “Page Nr.” is the page in Section 6 of the report where that work is discussed.
2. Collect Report Material Early
Section 6, the main body of the report, presents your analyses from an IE perspective. The process notes, data and observations you collect during the internship and the IE tools you apply make the report much easier to prepare.
3. Document Saturday Work
If you work on Saturdays, you need a signed or stamped letter from the company so that those days can be counted. You submit the letter after the internship.
4. Request the Completion Document Early
If your insurance was started with the EK-1, you will need a completion document from the company when the internship ends (it closes your insurance). Requesting it before you leave the company is much easier than trying to obtain it later.
After the Internship
After the internship, documents are submitted to two separate places: Accounting Affairs and the internship assistants.
1. Document for Accounting Affairs
A document approved by the company (the completion document) confirming that you completed the internship within the dates previously reported to Accounting Affairs. Request this document from the company and send it directly to Accounting Affairs (hesap@bogazici.edu.tr).
- This document is different from the Trainee Evaluation Form.
- You may send a scanned copy by email.
2. Documents for the Internship Assistants
Required Documents
- The signed and stamped Trainee Evaluation Form. If the company can provide only a signature or only a stamp, that is also accepted. Because the form is submitted online, no envelope is needed. Blank form: Trainee Evaluation Form
- The Student Internship Survey. Blank form: Student Internship Survey
- An internship report prepared according to the rules. For details, see the Internship Handbook and the Report Preparation page.
Documents Required Depending on Your Situation
- Payment receipt or payslip and EK-1: if the company paid the intern and claims the government contribution for that pay, one of the receipt or payslip is uploaded together with the same EK-1 used at the start of the internship.
- Saturday Work Letter: if you worked on Saturdays, a signed or stamped letter from the company confirming work on those days.